2019 – Pinewood Derby – Race Procedure

Cars may be raced only by the qualifying Cub Scout, who must be officially registered at Council as being a member in good standing of Pack 505, based on the official recharter roster. Cars may not be raced by a parent or a stand-in, unless for extenuating circumstances and at the Derby Manager discretion. An illness would be considered extenuating circumstances, but a conflict of extra-curricular activities would not be considered a valid excuse for a stand-in.

As with all official Pack 505 activities, scouts are expected to attend in full uniform. Registration of all cars will be at the location and time specified above. At the sole Derby Manager discretion, and only in extenuating circumstances, a participant may be permitted to check-in on Saturday morning, but must be registered by 9:00 AM on Race Day. Once the cars have passed inspection, race officials will maintain possession until the car has completed its Pinewood Derby racing. The Pinewood Derby will be conducted at location and time specified above, with racing, with proceed by rank starting with Tigers first.

Race Format:

Preliminary Rounds

Lions and Tigers will race as one group. Wolves will race Wolves, Bears will race Bears and Webelos I and II will race as one group. The champion and runner-up in each rank will move on to the Grand Finals. The racing software will generate a racing schedule, mixing up the racers and lanes used each time. During the preliminary rounds, each car will race in four valid heats. The racing software starts a timer at the moment the race begins, and records each car’s time when it crosses the finish line.

Grand Finals

For the Grand Finals, eight heats will be conducted using the same format as used for preliminary rounds. Trophies will be awarded for 1st , 2nd , 3rd , and 4th place. At intervals of approximately each twenty heats, and between all rounds, the track will be swept down to minimize the buildup of debris on the track.

Ranking Results

Overall ranking results (1st place, 2nd place, etc) will be determined using the cumulative time of each car’s three fastest heats. The slowest heat for each car will be thrown out (won’t count).

Trophies

Trophies will be awarded for 1st , 2nd , 3rd and 4th place in each rank.

Control Car

A “control car” will be used during the race to obtain statistical information. The intent is to try to understand if and how speed of a given car changes over the course of the day. The control car will be included as a participant in each preliminary round, but not in the Grand Finals.

Tie

In the event of a tie cumulative score in the top four finishers in the preliminary rounds or in the Grand Finals, a tie-breaker round will be conducted. Only those cars that actually tied will participate. Example: If two cars finish tied for first, a three-heat tie-breaker will determine 1st and 2nd place. The car that finished just behind those tied for first will automatically finish 3rd, and so on. A car finishing fifth due to a tie-breaker will receive a consolation medal.

Do-Overs

  • If one or more cars in a heat do not finish, but no car interferes with another car:

    The track will be inspected by the judges. If a track defect is identified, the heat will be declared invalid and will be repeated after track repairs. If no track defects are identified, the heat will be declared valid and results recorded. The car(s) that did not finish will be inspected for worthiness to continue. If mechanical defects are identified, the official race mechanic will have 5 minutes to fix the car, and then racing must continue whether or not the car can be repaired. The car repair is intended to restore it to its condition at the time it was inspected.

  • If judges determine that one or more cars interfered with one or more other cars:

    The track will be inspected by the judges. If a track defect is identified, the heat will be declared invalid and will be repeated after track repairs. If no track defects are identified, the heat will be declared invalid and will be repeated. The car(s) that did not finish will be inspected for worthiness to continue. If mechanical defects are identified, the official race mechanic will have 5 minutes to fix each car, and then racing must continue whether or not the cars can be repaired. The car repair is intended to restore it to its condition at the time it was inspected.

  • If an error is made by the starting official, the judges may declare the heat invalid and it will be repeated.

  • The race director reserves the right to resolve all disputes if judges are unable to resolve in a timely manner. Disputes involving a race director’s son will be resolved by the head judge.

  • If a timer system fault is detected, the heat will be declared invalid and repeated. Previously completed heats will be reviewed to determine if they were affected by the run with the timer system fault timer system fault. Any heats determined to have been will be declared invalid and will be repeated.

  • At the end of each rank racing, a timing audit will be performed by the race management software. Any heats identified as anomalies will be reviewed and, discussed by the judges and, at the race director’s discretion, the affected heat(s) may be re-run.